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Virtual Executive Assistant | Personal + Business Support
About the Role
Hi! I’m looking for a smart, highly organized, proactive Virtual Assistant / Executive Assistant to work closely with me and help support both my personal life and growing business.
I’m someone who naturally manages a lot and keeps things moving, but I have a very full schedule and a lot of moving parts. I also work a regular full-time job, so I’m already doing a lot of this type of coordination professionally and need someone who can genuinely help lighten the load in my day-to-day life outside of work.
I’m looking for someone who can become a reliable right hand — someone who enjoys bringing structure, calm, and organization to busy lives and can help me stay on top of things without everything living in my head.
This role will be a mix of personal admin, business support, project coordination, and general organization.
What You’d Be Helping With:
Personal Support
- Scheduling appointments
- Managing and updating my calendar
- Travel research and booking
- Helping automate and organize bill payments
- Paying routine bills
- Inbox support and helping keep communication organized
- Making sure I stay on top of appointments, commitments, and where I need to be
- Organizing digital files, folders, systems, and shared documents
- Email clean-up and inbox organization
- Keeping track of personal projects, deadlines, and to-do lists
- Helping me stay on top of priorities when life gets busy
Business Support
- Inbox support and communication organization
- Drafting emails, documents, updates, and plans
- Organizing files, folders, systems, and shared documents
- Tracking projects, deadlines, timelines, and action items
- Creating and maintaining trackers, lists, spreadsheets, and workflows
- Helping me organize and stay on top of ongoing business projects
- Assisting with systems, documentation, and backend organization
You’d probably be a great fit if you are:
- Naturally organized and detail-oriented
- Proactive and dependable
- Tech-savvy and efficient
- Comfortable using Google Docs, Sheets, folders, trackers, and digital systems
- A strong communicator
- Good at following through
- Able to take initiative without needing constant hand-holding
- Calm, thoughtful, and solution-oriented
You do not need to know everything from day one. What matters most to me is that you can learn quickly, think clearly, communicate well, and genuinely make life easier.
I’d love to work with someone who takes pride in being helpful, organized, and someone people can truly rely on.
How We’d Work Together
I’m friendly, collaborative, and easy to work with, but I do move quickly and often have a lot going on. I’m looking for someone who can help me stay aligned, organized, and in motion without me having to over-explain every little thing.
Communication would likely look like:
- Text / messaging
- Weekly check-ins
- Short calls when needed
- Email when necessary
Hours
- Starting at around 2 hours per week
- Potential to grow to up to 5 hours per week over the next couple of months as my schedule and business needs increase
I’d ideally like to begin with a trial period to make sure we’re a good fit and work well together.
If this sounds like a good fit, I’d love for you to send:
- A short intro about you
- Your experience with VA work, executive assistance, business support, or project coordination
- Any experience with operations, hospitality, launches, or small business support
- Examples of how you’ve helped someone stay organized or reduce overwhelm
- Your time zone and availability
I’m really looking for the right fit, not just someone to complete tasks. I’d love to find someone who enjoys being that behind-the-scenes support person who helps bring order, ease, and consistency to someone’s life and work.
If that sounds like you, I’d love to hear from you.
