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Project Coordinator/Assistant Project Manager (MEP / HVAC Focus) 2 of 2) - 58254804902 - 18706
About the position
We are hiring a Project Management Coordinator to support the execution of construction projects, with a focus on MEP and HVAC-related workstreams . This is not a senior project manager role. Instead, this position focuses on coordination, documentation, bid support, and vendor communication , working closely with internal project managers. The ideal candidate has a background in construction and understands how to read project documentation, support bid processes, and coordinate across vendors and subcontractors.
Responsibilities
- Organize and maintain project documentation across internal filing systems and shared drives
- Ensure all project records are accurate, complete, and easily accessible
- Assist in tracking project progress and maintaining internal databases
- Assist in preparing bids and project proposals
- Compile required documentation and ensure bid packages are complete
- Submit bids and budgets in alignment with strict deadlines
- Communicate with vendors and subcontractors to gather pricing and project details
- Follow up to ensure timely responses and complete submissions
- Support sourcing of cost-effective solutions aligned with project requirements
- Review vendor pricing to ensure alignment with project scope
- Flag discrepancies, missing scope elements, or inconsistencies
- Support the team in ensuring bids are accurate and complete before submission
- Maintain an up-to-date database of prospective and active projects
- Track bid status, timelines, and key milestones
- Provide support across project management and office functions as needed
- Assist with ad hoc coordination tasks to support project delivery
Requirements
- Background in construction, with exposure to MEP or HVAC projects
- Experience in project coordination, estimating support, or bid administration
- Ability to read and interpret basic construction documents or project scopes
- Strong organizational skills with attention to detail in documentation and pricing
- Experience working with spreadsheets and internal tracking systems
- Comfortable communicating with vendors and subcontractors
- Highly organized and process-driven
- Strong follow-through and accountability
- Clear and professional communication skills
- Ability to manage multiple deadlines in parallel
- Proactive in identifying gaps or issues
Nice-to-haves
- Direct experience supporting mechanical or HVAC contractors
- Exposure to bid preparation, RFQs, or subcontractor coordination
- Familiarity with construction workflows and project lifecycles