Payroll & Benefits Administrator

<meta><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:left;"=""><br></p><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:16pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:left;"=""><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">What</strong></b><b><strong style="color:rgb(37,57,90);white-space:pre-wrap;"> </strong></b><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">You’ll</strong></b><b><strong style="color:rgb(37,57,90);white-space:pre-wrap;"> </strong></b><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">Do </strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Process</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">accurate</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">semi-monthly full-cycle payroll for all employees, including payroll changes,</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">retroactive pay adjustments, vacation pay accruals and payouts, and quarterly commission and bonus payments.</span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Coordinate employee lifecycle payroll and benefits administration, including hiring, onboarding, payroll setup, terminations, final pay, and benefit cancellations. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Administer employee</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">benefits</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">programs and vendor relationships, including enrolments, updates, terminations, and ongoing plan support;</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">plans include Manulife, Wawanesa,</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">Fidelity</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">Health Spending Account (HSA), Dialogue, and</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">partnership programs like</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">CAA memberships. </span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Manage the company’s Group RRSP plan, including enrollments, contribution changes, updates, terminations, and ongoing employee support, including onboarding</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">acquired</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">employees into the plan.</span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Prepare and</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">maintain</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">payroll remittances, reconciliations, and reporting, including WCB for Saskatchewan, British Columbia, and Newfoundland & Labrador,</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">OHT/EHT, ROEs, and year-end T4/T4A filings.</span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Ensure compliance with federal and provincial payroll legislation and</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">maintain</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">accurate, confidential employee and payroll records.  </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Respond to payroll, benefits, and tax-related inquiries from employees and internal stakeholders in</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">a timely, professional manner. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Support payroll audits, remittances, and compliance documentation, including coordination with government agencies, benefit providers, and external partners.  </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Prepare payroll-related journal entries, accruals, reconciliations, and month-end reporting to ensure</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">accurate</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">financial records.  </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Assist</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">with broader finance operations, including accounts payable/receivable support, expense tracking, budgeting support, and payroll-related analysis.  </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Maintain organized financial records, spreadsheets, and supporting documentation for reporting and audit purposes.  </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Partner with accounting and management teams to support</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">accurate</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">financial reporting and annual audit requirements. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Compile and organize carrier commission statements in support of employee commission payments.</span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Manage and process subcontractor invoices via Deel and G-P platforms; post to NetSuite.</span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Reconcile payroll liabilities against general ledger accounts to ensure</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">accurate</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">financial records.</span><span style="color:windowtext;font-size:12pt;white-space:pre-wrap;"> </span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:left;"=""><span style="font-size:11pt;white-space:pre-wrap;"> </span></p><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:left;"=""><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">What</strong></b><b><strong style="color:rgb(37,57,90);white-space:pre-wrap;"> </strong></b><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">We’re</strong></b><b><strong style="color:rgb(37,57,90);white-space:pre-wrap;"> </strong></b><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">Looking For </strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Experience processing full-cycle payroll and administering employee benefits in a multi-jurisdiction</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">Canadian environment. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Strong knowledge of payroll legislation, statutory remittances, year-end reporting, and compliance requirements across federal and provincial</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">jurisdictions. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Hands-on experience with payroll reconciliations, journal entries, accruals, and payroll-related financial reporting. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">High attention to detail, strong numerical accuracy, and the ability to handle confidential information with discretion. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Comfort working with multiple benefit providers, government agencies, and internal stakeholders. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><b><strong style="font-size:12pt;white-space:pre-wrap;">Proficiency</strong></b><span style="white-space:pre-wrap;"> </span><b><strong style="font-size:12pt;white-space:pre-wrap;">with payroll systems, Excel, and financial spreadsheets; experience with tools such as NetSuite, Rippling, or other integrated HRIS/payroll platforms is an asset.</strong></b><span style="font-size:12pt;white-space:pre-wrap;"> </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Strong organizational skills with the ability to manage deadlines, prioritize competing tasks, and work independently. </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Clear written and verbal communication skills and a collaborative, service-oriented approach. </span></li></ul><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:12pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;"=""><br></p><p style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;line-height:1.6;letter-spacing:0.25px;margin:4px="" 0px;padding:0px;text-align:left;"=""><b><strong style="color:rgb(37,57,90);font-size:16pt;white-space:pre-wrap;">Compensation & Benefits </strong></b></p><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">$65,000 - $75,000 (CAD)</span><span style="white-space:pre-wrap;"> </span><span style="font-size:12pt;white-space:pre-wrap;">base salary </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Equity participation</span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Comprehensive health and wellness benefits </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Flexible Paid Time Off </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Remote-first </span></li></ul><ul data-pattern="discCircleSquare" data-depth="1" style="font-family:" basel="" grotesk",arial,sans-serif;font-size:11pt;font-weight:400;margin:8px="" 0px;line-height:1.6;padding:0px="" 0px="" 32px;list-style-type:disc;"=""><li style="font-size:12pt;margin:3px 0px;letter-spacing:0.25px;line-height:1.6;"><span style="font-size:12pt;white-space:pre-wrap;">Opportunities to grow with a high-performing, technology-enabled organization </span></li></ul>

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