Human Resources Specialist 2 (Staffing)

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the NY HELPS Program. NY HELP No The agency in which the vacancy exists. Agency Civil Service, Department of The job title for the vacancy. Title Human Resources Specialist 2 (Staffing) The job title for the vacancy. Occupational Category Administrative or General Management The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 23 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit M/C - Managerial/Confidential (Unrepresented) The minimum and maximum of the salary range for this vacancy. Salary Range From $86773 to $108413 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 8 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address Empire State Plaza, Agency Building #1 The city where the vacancy is located. City Albany The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12239 The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Staffing Services Division is responsible for assisting State agencies with staffing New York State partner agencies. To better serve our partner agencies and simplify the examination process so that it is customer friendly, accessible, and convenient for candidates and HR professionals, the Department is undergoing a comprehensive strategic effort to improve the merit and fitness process by leveraging technology to develop an automated testing process with an end goal of matching the most qualified candidates to open positions quickly and equitably. With this posting we intend to fill one position within the Division, which will be assigned to one of the following sections: Bureau of Merit System Administration - Staffing Line Section Under the direction of a Human Resources Specialist 4(Staffing), the incumbent will: Manage the workload of a unit and supervise unit staff. Provide merit system advice and guidance to assigned staff and State agencies via telephone, emails and in writing. Plan, schedule, and administer timely and appropriate selection devices for assigned agencies. Draft correspondence in response to letters from agencies, candidates, unions, and others. Respond to FOIL requests. Review and provide guidance on minimum qualifications, open competitive examination applications, and provide customer service to applicants, candidates, and agencies. Monitor, review, and process personnel transactions; assist agencies with interpretation of Civil Service Laws, Rules, Regulations and Policies Review, research, and make recommendations on Department of Civil Service and Civil Service Commission matters. Bureau of Exam Modernization and Program Support - Exam Modernization, Continuous Exams, Development & Support Section Under the direction of a Human Resources Specialist 4(Staffing), the incumbent will: Serve as Subject Matter experts in support of the Examination Modernization Project. Collaborate with Division partners in the design and implementation of examination modernization initiatives. Manage the workload of a unit and supervise unit staff. Provide merit system advice and guidance to assigned staff and State agencies via telephone, emails and in writing. Plan, schedule, and administer timely and appropriate selection devices for assigned agencies. Draft correspondence in response to letters from agencies, candidates, unions, and others. Respond to FOIL requests. Review and provide guidance on minimum qualifications, open competitive examination applications, and provide customer service to applicants, candidates, and agencies. Monitor, review, and process personnel transactions; assist agencies with interpretation of Civil Service Laws, Rules, Regulations and Policies. Review, research, and make recommendations on Department of Civil Service and Civil Service Commission matters. Bureau of Exam Modernization and Program Support -Employment Records Section Under the direction of a Human Resources Specialist 4 (Staffing)the incumbent will: Oversee and provide guidance to staff of the Payroll Certification/List Establishment and Maintenance Units within the Employment Records Section. Provide guidance and technical advice to State agencies regarding proper application of Civil Service Law, rules, regulations, and policy related to appointments transactions, proper canvass of certification, and use of eligible lists. Manage the pre-audit of state personnel list transactions in order to certify the legality of the payroll. This includes auditing of list appointments, promotions, Preferred List changes of all classified service personnel, including Classified Service Dates; the making of necessary changes, communicating the change(s) to the initiating agency, Business Services Center. Oversee the establishment, maintenance, and certification of eligible lists for State positions; determine the order of certification of lists, decentralize the maintenance of lists to agencies, and post changes to lists; direct the automated certification process for reemployment lists and the clearance control functions. Select, supervise, and train staff of the Section, plan for the training of HR specialists in employee transactions and list certifications in the whole Staffing Services Division and in State agency HR offices. Serve as a Staffing Services Division Subject Matter Expert and team member on Human Resources Management projects. Assist Civil Service and agency HR staff with appointment process. Bureau of Exam Modernization and Program Support, State Employees and Agency Services Section - Career Mobility Office (CMO) Under the direction of a Human Resources Specialist 4(Staffing), the incumbent will: Manage the workload of a unit and supervise unit staff in providing merit system guidance and career mobility assistance and strategies to State employees. Administer the reemployment system and assist State employees with continuity of employment when impacted by workforce restructuring. Present in person workshops or remote webinars on relevant merit system topics for State employees. Conduct information fairs to promote the Career Mobility Office's services, and work with agencies and other stakeholders to develop and update career mobility resources. Please note, this assignment requires continuous contact with State employees and agencies and requires public speaking and occasional travel (about 10%). Bureau of Exam Modernization and Program Support, State Employees and Agency Services Section - Policy Unit Under the direction of an HR Specialist 4 (Staffing), M-2 in the Policy Unit, the incumbent will assist in the development and maintenance of a central repository for Staffing policy, researched issues, policy guidance, drafted legislation/legislative proposals. The incumbent of this position will: Research and draft legal, policy, and procedural information to support the Division. Serve as a resource to Division staff, Counsel's Office, Legislative Liaison, the Executive Office and agencies in response to policy, practice, procedural, or legislative questions. Assist in the updating and distribution of material for the State Personnel Management Manual (i.e., General Information Bulletins, Advisory Memoranda and Transmittal Bulletins). Collaborate with the Civil Service Institute to expand the training provided to Division and client agency staff. Review and draft comments related to legislative proposals or review/react to legislation. Contribute to agency projects and modernization efforts related to the review of policies that will impact how systems will function based on current policies or new policies that need to be developed. Note: Candidates who wish to request a reassignment may apply and must indicate the Section to which they are interested in reassignment to. The minimum qualifications required for this vacancy. Minimum Qualifications REASSIGNMENT QUALIFICATIONS: Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as a Human Resources Specialist 2 (Staffing), if less than one year, you must be reachable on the Human Resources Specialist 2 (Staffing) eligible list for the Albany location if one exists. COMPETITIVE QUALIFICATIONS: You must be reachable on the current eligible list or eligible for transfer. 52.6 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service in a title eligible for transfer and determined to be similar by Civil Service. For transfers, a list of approved titles is available through Civil Service GOT-IT at PROVISIONAL QUALIFICATIONS: Based on the results of the canvass of the current eligible list for the Human Resources Specialist 2 (Staffing) position, the Department may elect to make a provisional appointment to this position rather than a permanent appointment should the eligible list have less than three candidates interested. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Human Resources Specialist 2 (Staffing) exam and be reachable for appointment from the newly established eligible list. The minimum qualifications for Provisional appointment are: One year of permanent, contingent permanent, or 55 b/c services as a Human Resources Specialist 1 (Staffing) or Human Resources Specialist 1 (Attendance and Leave). It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal. Additional comments regarding the vacancy. Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. Administers the New York State Health Insurance Program ( one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. Assists municipal agencies with civil service administration of more than 360,000 local government employees. Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities ( to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. ( NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines. The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Caroline Bearor The telephone number to use for questions about this vacancy. Telephone 5184734306 The fax to use for this vacancy. Fax Email address for emailing applications, or to ask questions about this vacancy. Email Address YourFutureBeginsHere@cs.ny.gov Address The street address of the contact for this vacancy. Street Empire State Plaza, Agency Building #1 Floor #10 Office of Human Resources and Administrative Planning The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12239 Instructions for potential applicants. Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.