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HR + Compliance + SMM; PERMANENT work from home; morning shift
<p>This is a remote position.</p> <p><b>Job Title: HR & Compliance + SMM</b><br></p> <p><b>Type: Full Time; 40 hours per week </b><br></p> <p><b> </b><br></p> <p><b>Purpose:</b><br></p> <p><b> </b><br></p> <p>We are looking for a highly organised, proactive, and tech-savvy Virtual Assistant to take ownership of our business reduce the administrative burden on the Directors, and support HR compliance functions. This is a varied and evolving role that requires initiative, strong written communication, and the ability to work independently.<br></p> <p> <br></p> <p><b>Responsibilities:</b><br></p> <p><b> </b><br></p> <p><b>HR Compliance Support (PRIORITY):</b><br></p> <ul> <li>Review all current company employment agreements against the Manufacturing Award MA000010 (Fair Work Act)<br></li> <li>Cross-check existing employee pay rates against Award classifications (C12, C13 and other relevant levels) to confirm compliance, identify any discrepancies or underpayments.<br></li> <li>Identify gaps in leave entitlements, penalty rates, overtime rates, allowances, and leave loading obligations.<br></li> <li>Draft updated or new employment agreements where gaps are identified, for Directors review and approval.<br></li> <li>Build and maintain an HR compliance register: employee contract dates, review dates, pay rates, Award classifications, leave balances.<br></li> <li>Develop or update basic HR policy documents as instructed (leave policy, performance management process, onboarding checklist).<br></li> <li>Set up a simple, repeatable onboarding process for future new hires<br></li> </ul> <p><b>Administration & Operations Support:</b><br></p> <ul> <li>Email inbox monitoring, triaging, and drafting responses on behalf of the Director from provided briefs<br></li> <li>Data entry and record maintenance in MRPeasy (ERP system) – customer records, job updates, product information<br></li> <li>Maintain and organise the the company's SharePoint/OneDrive file structure<br></li> <li>Prepare documents, templates, proposals, and correspondence (memos, emails, reports)<br></li> <li>Follow up on outstanding customer quotes and enquiries via email (only when triggered to do so)<br></li> <li>Maintain and update customer and supplier contact lists (CRM and spreadsheets)<br></li> <li>Scheduling, calendar management, and meeting coordination for the Director<br></li> <li>Research tasks – supplier information, product data, industry news as directed<br></li> <li>Assist with preparation of presentations and capability statements<br></li> <li>Document and maintain simple SOPs and process records as instructed<br></li> </ul> <p><b> </b><br></p> <p><b>SMM:</b><br></p> <p>• Manage and maintain the company's social media accounts (LinkedIn, Instagram, Facebook) posting consistently to an agreed content calendar<br></p> <p>• Design professional graphics and visual content using Canva (product spotlights, project showcases, promotional posts, testimonials) Directors will also supply images to be posted and used in the marketing<br></p> <p>• Write captions, hashtags, and copy that reflects the the company's brand voice – clean, trade facing, professional<br></p> <p>• Monitor and respond to comments, messages, and enquiries across social platforms in a timely manner<br></p> <p>• Build and manage a monthly content calendar for Directors approval<br></p> <p>• Assist with website content updates once the new company website is launched (blog posts, project updates, product page edits)<br></p> <p>• Draft and schedule email marketing campaigns (product launches, seasonal promotions, trade updates)<br></p> <p>• Pull and report monthly social media analytics (reach, engagement, follower growth, impressions)<br></p> <p>• Research competitor and industry content to inform content strategy<br></p> <br> <br>