Coordinator, People Experience, GTS, US Commercial & International

About the position

Use Your Power for Purpose A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork. The Coordinator, People Experience, GTS, US Commercial and International is responsible for providing administrative and organizational support to Global Talent Solutions and US Commercial and International PX leadership teams, including but not limited to efficient calendar management, travel arrangements, preparation for and set-up of team meetings, preparation and distribution of presentations and project work. What You Will Achieve Handles correspondence / documents of confidential nature and where appropriate respond to, create, compose and/or edit written materials and/or e-mail responses. Proactively coordinates leadership and team meetings, prepares and edits meeting agendas, minutes & action items, reports and presentations using Microsoft Office software and other tools such as MS Teams, Copilot, etc. Maintains distribution lists, organization charts, contracts and purchase orders, provides ad-hoc support for various projects. Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared. Provides support managing calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses. Partners and serves as back up to Administrative Assistant to CTO, SVP, US Commercial and International PX. Completes quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them. Embraces and champions Pfizer Values and Actionable Attitudes.

Responsibilities

• Handles correspondence / documents of confidential nature and where appropriate respond to, create, compose and/or edit written materials and/or e-mail responses.
• Proactively coordinates leadership and team meetings, prepares and edits meeting agendas, minutes & action items, reports and presentations using Microsoft Office software and other tools such as MS Teams, Copilot, etc.
• Maintains distribution lists, organization charts, contracts and purchase orders, provides ad-hoc support for various projects.
• Exercises sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.
• Provides support managing calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses.
• Partners and serves as back up to Administrative Assistant to CTO, SVP, US Commercial and International PX.
• Completes quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them.
• Embraces and champions Pfizer Values and Actionable Attitudes.

Requirements

• High School Diploma or GED with at least 3 years of experience.
• Excellent communication and collaboration skills.
• Ability to execute initiatives in a timely manner with high quality.
• Demonstrated resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative.
• Ability to work well both in team environment as well as operate independently with minimal supervision.
• Independent, proactive and anticipates needs.
• Ability and professional demeanor to interface with senior management and must be able to exhibit good judgment in handling confidential information.
• Excellent attention to detail and proofreading skills.
• Proficiency in MS Teams, Copilot, Word, Excel, PowerPoint, and Outlook are essential.
• Adept at learning new technologies and tools

Benefits

• eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies
• comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments
• Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage